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Manages regional logistics operations, strategy, and team performance across North America for drone delivery services, ensuring efficiency, compliance, and profitability.
Manages executive calendars, travel, events, and internal operations for senior leadership at a professional services firm.
Weâre a professional services firm focused on CFO advisory and executive search, and things move quickly here. So weâre looking for someone who is organized, proactive, and comfortable juggling a lot at once without getting rattled.
A few things that matter for this role:
Youâd also be helping with internal operations, keeping our systems organized, and supporting events and business development efforts.
Weâd strongly prefer someone in the Greater Philadelphia area.
If this sounds like you, or someone you know, please reach out to discuss further.
Manages multimodal freight billing, weighing operations, documentation, and compliance for logistics and transportation activities using SAP.
Manages calendars and schedules for travel advisors, coordinates client consultations, and tracks project deadlines to support seamless trip planning operations.
Manages calendars and schedules for travel advisors, coordinates client consultations, and tracks travel timelines and deadlines.
VP builds revenue operations systems, analytics, and processes across sales, marketing, customer success, and partners to drive GTM productivity and organizational scaling.
Founded in 2004, NetBrain is the leader in no-code network automation. Its ground-breaking Next-Gen platform provides IT operations teams with the ability to scale their hybrid multi-cloud connected networks by automating the processes associated with Diagnostic Troubleshooting, Outage Prevention and Protected Change Management. Today, over 2,500 of the world’s largest enterprises and managed services providers leverage NetBrain’s platform.
What We Need
NetBrain is looking for a VP of Revenue Operations to serve as the chief operator of our go-to-market engine. Reporting to the Chief Customer Officer, this role is not a supporting function; it is a seat at the revenue leadership table. The right person has operated a GTM org at scale, knows what a world-class revenue operations function looks like, and is ready to build one here across Sales, Marketing, Customer Success, and Partners.
The Impact You’ll Make
You will build the systems, analytics, and processes that accelerate seller productivity, protect gross retention, and give leadership the visibility to make confident GTM decisions. Longer term, you will shape how NetBrain scales—through incentive design that drives the right behaviors, enablement programs that compress ramp time, and a program office that keeps the company’s top strategic priorities moving.
What You’ll Do
What You Bring
What We Offer
Our comprehensive compensation package is vital in how we recognize our people for the impact they make on us reaching our goals as a company.
For this role, the estimated base is $210,000 - $255,000 + Bonus. The actual salary may vary based on a range of factors, including market and individual qualifications objectively assessed during the interview process.
The range listed above is a guideline and may be modified. People Experience offers a comprehensive benefits package in addition to cash compensation that includes but is not limited to 401k and medical/dental coverage. Speak with your Recruiter for more details on our Total Rewards philosophy.
NetBrain invites all interested and qualified candidates to apply for employment opportunities.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.
If you have a disability that prevents or limits your ability to use or access the site, or if you require any other accommodation in the application process due to a disability, you may request a reasonable accommodation. To make a request, please contact our People Team at: people@netbraintech.com and we will be happy to assist you.
In compliance with applicable laws, NetBrain conducts holistic, individual background reviews in support of all hiring decisions.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Leads global IT operations team, manages SaaS infrastructure, implements automation and AI-driven solutions, and bridges business and technical execution.
Are you ready to trade your job for a journey? Become a FlyMate!
Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world.
What more do we need to truly be unstoppable? Perhaps, that is you!
Who we are:
Flywire is a global payments enablement and software company, founded a decade ago to solve high-stakes, high-value payments in education, using modern technology.
Today, we’ve digitized payments for more than 3,300+ global clients across education, healthcare, travel & B2B, covering more than 240 countries and territories and supporting over 140 currencies. And, we’re just getting started!
With over 1000+ global FlyMates, representing more than 40 nationalities, and in 14 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.
Flywire is looking for a strategic and technically grounded IT Operations Manager to lead our global IT Operations team and help shift it from reactive support to a proactive, engineering-led function.
***We are predominantly focused on hiring into our Valencia HQ, with office attendance a few times per week.***
You will bridge business needs and technical execution, manage team capacity and maintain excellence across our core SaaS stack while identifying opportunities to automate and apply AI-driven solutions. You will also own operational compliance and act as the primary liaison between IT Support and our specialised IT Cloud / CPE teams.
Key Responsibilities
Operational Excellence and Continuous Improvement
Analyse workflows and system behaviours to identify inefficiencies. Apply Lean principles to streamline and document scalable processes before introducing automation.
Strategy and AI Innovation
Shift the team’s focus from ticket resolution to system evolution. Lead research and implementation of AI / AIOps to automate recurring issues and improve internal self-service.
Operational Ownership of SaaS-as-Code
Partner with CPE to transition our core stack into a Terraform-managed environment. Lead IT Ops in operating these systems through code, moving away from manual console configuration.
Capacity and Project Management
Manage team bandwidth across Tier 3 operations and strategic projects, including M&A and tool consolidation, ensuring daily noise does not stall innovation.
Access Governance and Compliance
Own Access Recertification, User Access Reviews and IT audit requirements, including SOC2. Make compliance more streamlined and automated, rather than manually intensive.
Cross-Functional Leadership
Partner with IT Support to build useful automations and collaborate with IT Cloud / CPE on operational support for high-level infrastructure changes.
What We Are Looking For
Product Mindset
You analyse root causes, not just symptoms, and build scalable internal solutions. You understand how AI can improve modern IT operations.
Execution Focus
Strong Agile / Kanban skills to visualise capacity and prioritise high-impact work over busy work.
Collaborative Leader
Able to influence and collaborate with technical leads across CPE / Cloud, as well as non-technical stakeholders across HR, Finance and other functions.
Change Agent
Comfortable leading teams through technical transitions, including moving from manual console administration to SaaS-as-Code environments.
Basic Qualifications
Preferred Qualifications
We Offer:
Submit today and get started!
We are excited to get to know you! Throughout our process you can expect to meet with different FlyMates including the Hiring Manager, Peers on the team, the VP of the department, and a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your “go-to” person for any questions.
Flywire is an equal opportunity employer. With over 30 nationalities across 12 different offices, and diversity and inclusion at the core of our people agenda, we believe our FlyMates are our greatest asset, and we’re excited to watch our unique culture evolve with each new hire.
Flywire is an equal opportunity employer.
#LI-Hybrid
Manages vendor contracts, procurement processes, and administrative operations for external resources, ensuring compliance and timely document processing.
Founded and headquartered in Switzerland, Avaloq is continuously expanding its global footprint with around 2,500 colleagues in 12 countries, and more than 170 clients in 35 countries. We are an industry-leading provider of wealth management technology and services for financial institutions around the world, including private banks and wealth managers, investment managers, as well as retail and neo banks. Our research led approach and continual innovation is powered by the passion and creativity of our colleagues.
We are always looking for talented people to join us on our mission to orchestrate the financial ecosystem and democratize access to wealth management. Avaloq offers the opportunity to work closely with some of the world’s leading financial institutions as we jointly develop and shape careers. Championing a collaborative, supportive and flexible work environment empowers our colleagues to reach their full potential.
The Contract Manager reports directly to the Lead of Corporate and Client Affairs of which is part of the centralized global Vendor Management Operations Team. The Contract Manager has the full responsibility for a dedicated area within Vendor Management Operations and ensures that contracts, and possible dismissals, extensions and on/offboardings are created on time. Friendly behaviour, good communications skills, and the willingness to provide administrative support in an excellent and collaborative way are required. Taking ownership for own actions, thinking ahead, and acting proactively are important and appreciated behaviours.
The Vendor Management Operations Team consists of diverse professionals with different responsibilities in contracting, procure-to-pay, system/tool administration and contract archiving.
This role will work closely with Vendor Management Category Leads, Legal Team, Applications, and global stakeholders including project managers and PMOs to ensure that contracts and documents are aligned in compliance to recent processes and policies. A core expectation towards the candidate is to rapidly gain an understanding of Avaloq’s contracting and purchasing.
Your key tasks
We realize that managing work life balance is a challenge we all face in our daily lives and in order to support with this we are pleased to offer hybrid and flexible working for most of our Avaloqers to maintain work life balance and still continue our fantastic Avaloq culture in our global offices.
In Avaloq we are proud to embrace diversity and understand the success of our business is built on the power of different opinions, we are whole heartedly committed to fostering an equal opportunity environment and inclusive culture where you can be your true authentic self.
We hire, compensate and promote regardless of origin, age, gender identity, sexual orientation or any other fantastic traits that make us all unique, we have done our best to write this advert in an inclusive and neutral way.
Please be aware that we will not accept speculative CV submissions for any of our roles from recruitment agencies, and any unsolicited candidate submissions will be exempt from any payment expectations.
#LI-Hybrid
Provides administrative and clerical support to the Cost Accounting team, including timekeeping, budgeting, data entry, report generation, and file management.
Position Title: Administrative Assistant II
O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects. We are seeking a Senior Electrical Estimator/Engineer to join our team and contribute to our ongoing success. In this role, you will play a pivotal part in ensuring the successful planning and execution of electrical projects.
Salary Range: $49,000 - $52,000
Location: Onsite (Los Angeles, CA)
Type: Full-Time
Employee Benefits:
O2EPCM, Inc. https://o2epcm.com/
Position: Administrative Assistant II
Position Description Summary
The position will provide administrative support to the Airport Development Group Cost Accounting
Team. Scope will include but is not limited to assisting with consultant timekeeping services;
preparing and routing budgetary memos and requests; updating charge code lists, contract budget
authorizations and monthly expenditure data; updating and maintaining electronic files located in
shared environments; training of new Timekeeping app users and providing other administrative
support to group as needed.
Essential Job Duties
• In accordance with established procedures, perform a variety of routine and non-routine
administrative, clerical, and data collection tasks for supervisor
• Perform various administrative, clerical, data collection, data entry, and report writing
tasks
• Receive direction from immediate supervisor in completing non-routine assignments
• Gather statistics and general data; review and combine this information into established reports
for use internally
• Scan documents and reports as required
• May develop new reports or revise existing reports, as directed. Such reports may be in
spreadsheet or graphical formats, or narrative-style word processing
• May be responsible for verifying data gathered, such as matching supplier invoices against file
copies
• Distribute reports as directed by immediate supervisor
• Originate correspondence and reports not requiring the personal attention of immediate
supervisor
• Prepare general correspondence and maintains general files
• Answer telephone, take and relay messages, screen callers and direct calls accordingly
• Receive, sort, and distribute mail
• Maintain an organized workspace by keeping documents and supplies properly stored
• Contribute to the advancement of TDG’s goals through commitment to productive collaboration with
all stakeholders
• Perform other responsibilities associated with this position as may be appropriate
Hardware/Software Knowledge
• Proficiency in Microsoft Office Suite of software is required
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word
processing, spreadsheet, and database software, is required
Professional Experience Level/Other Qualifications
• Good written and oral communication, organizational, and interpersonal skills are
required
• A working knowledge of TDG policies and procedures is preferred
• Self-starter, multi-tasker
• Ability to bring assignments to completion independently
• Ability to work in a high volume, dynamic team environment
• Proven record of accomplishments of office administration
• Prolog experience
• Flexible attitude to changing conditions
• Accountable and dependable to follow through with tasks/project
Education/Training
• High school diploma (or equivalent) and five years or more of relevant work experience
Element-Specific Requirements/Notes
• May assume other duties as required/needed
• This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday,
Wednesday and Thursday. Please refer to LAWA’s Pilot Policy for details
.
Please note, if you move forward in the submission process, you will be asked to provide the following below.
O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects.
Employee Benefits:
O2EPCM, Inc. https://o2epcm.com/
NO PER DIEM. These are W2, long-term jobs with full benefits. NO relocation packages.
Director oversees external quality assurance and manufacturing operations for pharmaceutical drug development, ensuring cGMP compliance and product quality across clinical and commercial lifecycles.
Why Join Us?
Be a hero for our rare disease patients
At Ultragenyx, we fundamentally believe that taking real impactful action to care for the needs of patients and our people is always the right thing to do. To achieve this goal, our vision is to lead the future of rare disease medicine. For us, this means going where other biopharma companies won’t go – challenging the status quo and creating a new model that advances our field so more patients and caregivers can benefit from life-changing treatments. We do this by following the science, applying a novel rapid development approach, making innovative medicines at fair and reasonable prices, and creating a collaborative ecosystem to reach patients in ways that are most meaningful for them.
Our commitment and care for patients extends to our people, so culture is an essential cornerstone for Ultragenyx. We remain continuously focused on creating a supportive and inclusive environment of profound learning and growth – so employees can thrive in all areas of their lives, in and outside of work. Ultimately, we want to be an organization where we would be proud for our family, friends and children to work.
If you want to have a meaningful impact, do the best work of your career, and grow a lot, both professionally and personally, come join our team .
ultra focused – Work together to fearlessly uncover new possibilities
The Director, CMC QA will report to the Senior Director of CMC QA and be responsible formaintaining strategicresponsibilityoverQAManufacturingOperations,developingandimplementingUltragenyxCMC Quality approach for assigned programs, and working with colleagues to improve processes utilized to ensure product quality. In addition, this position will use strong management skills to independently manage external partnerships.
Inthisrole,incollaboration withkeystakeholdersin TechnicalOperations,DIRCMCQAprovidesquality oversight and support to ensure clinical through commercial development lifecycle activities for drug substance and drug product meet cGMP regulatory requirements and guidelines.
Flex: This role will typically require onsite work 2-3 days each week, or more depending on business needs. In many locations, the business will set certain days each week that Flex employees are required to be onsite.
#LI-CS1 #LI-Hybrid
The typical annual salary range for this full-time position is listed below. This range reflects the characteristics of the job, such as required skills and qualifications and is based on the office location noted in this job posting. The range may also be adjusted based on applicant’s geographic location.
This position is eligible for annual bonus and equity incentives. Actual individual pay is determined by demonstrated experience and internal equity alignment.
Pay Range
$215,600—$266,300 USD
Full Time employees across the globe enjoy a range of benefits, including, but not limited to:
· Generous vacation time and public holidays observed by the company
· Volunteer days
· Long term incentive and Employee stock purchase plans or equivalent offerings
· Employee wellbeing benefits
· Fitness reimbursement
· Tuition sponsoring
· Professional development plans
\* Benefits vary by region and country
Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital and veteran status, and any other status or classification protected by applicable federal, state, and/or local laws. Reasonable accommodation will be provided for all protected statuses or classifications protected by applicable law, including individuals with disabilities, disabled veterans, for pregnancy, childbirth, and related medical conditions, and based on sincerely held religious beliefs. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application, or in any part of the recruitment process, you may contact Talent Acquisition by emailing us at talentacquisition@ultragenyx.com .
See our CCPA Employee and Applicant Privacy Notice .
See our Privacy Policy .
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Note to External Recruiters: All candidate activity and open positions are managed strictly through our Human Resources Department. Our Human Resources Department kindly requests that recruiters not contact employees/hiring managers directly in an attempt to solicit business and present candidates. Please note that failure to comply with this request will be a factor in determining a professional relationship with our organization. Submission of unsolicited resumes prior to an agreement set in place between the Human Resources Department and the recruiting agency will not create any implied obligation. Inquiries on developing a recruiting relationship with us, may be directed to : talentacquisition@ultragenyx.com .
Sales Operations intern supports customer setup, deal documentation, commission workflows, and billing processes while identifying automation opportunities.
🌍 Global SaaS Company | $28M Series B Investment
📍 Barcelona Tech Hub | Vibrant International Team
🧠 1:1 coaching with our resident communications coach
📚 Internship: Full-time (6 months)
💰Paid Internship
CloudTalk is THE global AI-powered business calling platform, trusted by 30,000+ professionals at companies like Nokia, Revolut, Glovo, and Uber.
We’re building the world’s most capable AI business calling software available in 160+ countries — helping businesses have more and better calls every day. Backed by $35.3M in funding from leading investors, including KPN Ventures, Point Nine, and HenQ, we’re investing in making AI native to every conversation.
We’re a ~ 200-person team that values growth, innovation, teamwork, customer focus, and human connection. We move fast, build for the future, and care deeply about creating products — and a culture — that people genuinely love..
We’re on the lookout for an analytical and organized Sales Operations Intern to join our SalesOps team and dive into the heartbeat of how SaaS companies scale. If you’re curious about how Sales, Finance, and Operations come together behind the scenes—and want real exposure to revenue-critical processes—this role is for you.
You’ll support everything from customer setup to deal documentation, commission workflows, and billing accuracy. You won’t just be executing - you’ll be improving how we work by spotting inefficiencies, automating where possible, and making life easier for the teams you support.
🤖 See AI in action – Experience first-hand how we’re building the #1 AI business calling software
🌱 Top-tier coaching – Work directly with Sales, Finance, and RevOps pros, plus 1:1 coaching with our in-house communications coach
🧩 Real projects, real impact – Gain ownership of meaningful work with a direct link to revenue
🤝 Cross-functional exposure – Collaborate with teams across Europe, the US, and Asia - both remotely and on-site at our tech Barcelona hub
📈 Upskill fast – Learn CRM tools, SaaS metrics, and scalable operations from a fast-paced tech environment
🌍 Global culture – Be part of a diverse, high-performing team that values curiosity, autonomy, and growth. Check out our Life at CloudTalk on Instagram!
🚪 Career boost – Strong performers will be considered for future full-time opportunities
1️⃣ Loom Video Interview
2️⃣ Meet your future manager, Etienne
3️⃣ Homework to showcase your practical skills
4️⃣ Culture Bar Raiser Call– We’ll explore how you raise the bar in ownership, adaptability, and continuous improvement
🎯 Offer!
Manages vendor onboarding, compliance, contracts, and financial operations while coordinating across internal and external stakeholders to streamline processes.
OGC is a boutique research and consulting agency specializing in data-driven strategy, market research, and Customer Experience (CX). We work with some of the world’s leading brands across various industries, including Telecommunications, Financial Services, Specialty Retail, Hospitality, and Software. We help our clients better understand their customers, develop actionable insights, and improve business processes.
We are seeking a Research & Vendor Operations Manager to work closely with a Fortune 500 Telecommunications company. This role will focus on ensuring vendors are onboarded efficiently, meet compliance requirements, and can operate effectively within our systems and processes. The position will work closely with procurement, analytics leadership, IT security, and external partners to streamline vendor operations and maintain governance standards.
Role Type: 3–6 Month Contract
Location: Remote - US East Coast
What You’ll Support:
This role will play a key role across four primary areas:
Vendor & Contract Operations: Supporting the full lifecycle of vendor onboarding, contract administration, compliance tracking, and vendor performance management.
Budget & Financial Operations: Managing budget tracking, forecasting support, invoice reconciliation, reporting visibility, and financial process optimization.
Governance, Compliance & Risk Management: Maintaining audit-ready documentation, supporting compliance programs, and ensuring adherence to company policies and regulatory requirements.
Systems, Process Optimization & Documentation: Supporting operational systems, workflow improvements, automation opportunities, documentation development, and scalable process design.
Key Responsibilities:
Vendor Management & Compliance:
Lead the end-to-end lifecycle of research vendors, including onboarding, contracting, renewals, offboarding, and ongoing relationship management.
Serve as the primary liaison between internal stakeholders and external research vendors, coordinating across Legal, Privacy, Procurement, Cybersecurity, Finance, and other partner groups to facilitate vendor onboarding, approvals, compliance reviews, contract execution, and governance requirements.
Coordinate the creation, review, execution, and administration of vendor agreements, including SOWs, MSAs, NDAs, amendments, renewals, and related contractual processes.
Establish, maintain, and oversee centralized vendor management documentation, tracking, and governance frameworks, including vendor records, contracts, compliance status, risk assessments, privacy and security reviews, audit documentation, and other required records to ensure operational transparency, regulatory compliance, and audit readiness.
Monitor vendor performance through scorecards, KPIs, service-level metrics, and compliance tracking, identifying and escalating operational, contractual, privacy, security, or performance risks as needed.
Develop, document, and continuously improve vendor management processes, standards, and governance practices that drive consistency, accountability, transparency, and scalability across the organization.
Partner with internal stakeholders and external vendors to resolve operational issues, mitigate risk, and improve overall vendor effectiveness, compliance, and business partnership outcomes.
Budget & Financial Operations:
Manage vendor budgets, forecasts, purchase orders, invoices, accruals, and financial tracking processes across research initiatives and vendor engagements.
Develop, maintain, and enhance budget trackers, dashboards, reporting tools, and operational metrics using Smartsheet and other platforms to provide visibility into budget performance, spending trends, and financial health.
Monitor budget utilization, forecast accuracy, and financial performance, proactively identifying variances, risks, and opportunities for improvement while recommending appropriate mitigation strategies.
Partner with leadership to support annual planning, forecasting, budget reviews, and financial reporting activities.
Collaborate with Finance and Procurement to ensure accurate budget allocation, timely invoice processing, payment reconciliation, and compliance with financial controls.
Reconcile invoices against contracts, purchase orders, project budgets, and approved expenditures to ensure financial accuracy and accountability.
Establish, maintain, and continuously improve documentation, operating procedures, and governance frameworks that support budget oversight, approval workflows, financial management, and expense controls.
Drive improvements in financial transparency, operational efficiency, and audit readiness through process standardization, workflow optimization, and the implementation of scalable and automated financial management solutions.
Governance, Compliance & Risk Management:
Partner with Vendor Management teams to ensure vendors and research activities meet corporate security, privacy, legal, and compliance requirements.
Create and maintain governance documentation, policies, procedures, and audit-ready records.
Support vendor compliance reviews and ongoing monitoring activities, ensuring adherence to contractual obligations, company policies, and regulatory requirements.
Monitor departmental workflow and operational processes for compliance risks and recommend mitigation strategies.
Drive consistency in operational controls and governance practices across the department.
Assist in developing compliance training materials, documentation, and process guidance.
Support audit preparation, evidence collection, and compliance reporting activities.
Promote awareness and understanding of compliance requirements across internal stakeholders and department members.
Systems, Process Optimization & Documentation:
Own and administer operational systems and platforms, including Smartsheet and related tools, that support vendor management, budget governance, compliance oversight, reporting, and associated workflow execution.
Design, document, and optimize vendor management, budget management, compliance, and governance workflows to improve operational efficiency, transparency, consistency, and scalability.
Identify and implement opportunities to automate manual processes, streamline cross-functional coordination, and strengthen operational controls related to vendor onboarding, contract administration, budget tracking, compliance reviews, and governance activities.
Develop and maintain documentation, SOPs, governance standards, training materials, operational playbooks, and user guidance supporting vendor management, budget administration, compliance requirements, and governance processes.
Develop and enhance dashboards, reporting frameworks, budget trackers, compliance monitoring tools, and operational metrics that improve visibility into vendor performance, financial management, compliance status, and governance activities.
Research, evaluate, and recommend technologies, tools, and process improvements that strengthen vendor management, budget oversight, compliance monitoring, and operational governance capabilities.
Drive continuous improvement initiatives that reduce operational complexity, increase process maturity, and ensure vendor, budget, compliance, and governance processes remain measurable, repeatable, audit-ready, and aligned with organizational objectives.
Required Qualifications:
3+ years relevant experience in operations, vendor management, procurement operations, research operations, compliance, project management, financial operations, or a related operational role.
Experience supporting vendor onboarding, contract administration, supplier management, compliance reviews, governance activities, and audit readiness processes.
Experience supporting budget management, including financial tracking, forecasting, invoice reconciliation, spend management, and operational reporting.
Demonstrated success coordinating complex cross-functional processes involving internal stakeholders, external vendors, and multiple business functions.
Experience developing, documenting, and optimizing operational workflows, governance processes, SOPs, and business procedures.
Experience creating and maintaining dashboards, reporting frameworks, trackers, operational metrics, and KPI monitoring tools.
Experience utilizing Smartsheet, Monday.com, or similar workflow and operational management platforms to support vendor management, budget tracking, compliance oversight, reporting, and process execution.
Strong analytical, problem-solving, organizational, and project management skills, with exceptional attention to detail and follow-through.
Strong written and verbal communication skills, with the ability to effectively coordinate and influence stakeholders across all levels of the organization.
Ability to quickly learn and adapt to new systems, tools, and technologies.
Ability to communicate clearly with both technical and non-technical stakeholders
Ability to manage multiple priorities, work independently, and navigate ambiguity within a fast-paced, evolving operational environment.
Strong proficiency with Microsoft Office Suite, including Excel and PowerPoint.
Preferred Qualifications:
Experience supporting Market Research, Consumer Insights, Research Operations, Vendor Management, Procurement Operations, or similar professional services functions.
Experience partnering with Legal, Privacy, Procurement, Compliance, Cybersecurity, and Finance teams within a large or highly matrixed organization.
Advanced experience with Smartsheet, including workflow automation, dashboards, reporting, system administration, and process optimization.
Experience leading or supporting operational transformation, process improvement, workflow automation, systems implementation, or governance initiatives.
Familiarity with vendor governance frameworks, compliance programs, audit readiness practices, and risk management methodologies.
Experience developing executive-level reporting, dashboards, performance metrics, and operational scorecards.
Knowledge of vendor performance management practices, including KPIs, SLAs, scorecards, and vendor oversight frameworks.
Familiarity with operating within a continuous improvement model.
Ideal Candidate Profile:
Strong systems thinking with the ability to design, optimize, and scale operational processes, governance frameworks, and workflow solutions.
Exceptional organizational, project management, and prioritization skills, with the capacity to effectively manage multiple high-volume, cross-functional workstreams simultaneously.
Strong analytical, financial, and problem-solving capabilities, including the ability to identify risks, evaluate tradeoffs, and develop practical, scalable solutions.
The ability to work independently and navigate ambiguity within a highly matrixed and evolving operational environment.
Excellent communication, stakeholder management, and cross-functional collaboration skills, with the ability to drive alignment across internal teams and external vendor partners.
A strong attention to detail and commitment to operational excellence, accuracy, compliance, governance, and audit readiness.
The ability to establish structure, documentation, and scalable processes in environments with evolving requirements and limited existing frameworks.
A continuous improvement mindset focused on automation, efficiency, operational maturity, and long-term scalability.
Strong judgment and risk management capabilities, with the ability to proactively identify issues and implement effective controls and mitigation strategies.
Proficiency leveraging operational systems, reporting tools, dashboards, and performance metrics to drive visibility, accountability, and informed decision-making.
Success in managing efficient and compliant vendor onboarding, contracting, governance, and vendor management processes.
The ability to effectively manage budget planning, forecasting, tracking, reconciliation, and financial reporting activities.
A proven track record of improving operational efficiency through process optimization, workflow standardization, automation, and continuous improvement initiatives.
Strong compliance performance and audit readiness across vendor, budget, governance, and operational processes.
The ability to build productive partnerships and effectively coordinate activities across Legal, Privacy, Procurement, Cybersecurity, Finance, business stakeholders, and external vendors.
Success in increasing visibility, transparency, consistency, and scalability across operational processes and reporting frameworks.
The ability to identify and eliminate operational bottlenecks, reducing cycle times and improving efficiency across vendor management, budget operations, compliance, and governance workflows.
Leads global IT operations team, manages SaaS infrastructure, implements automation and AI-driven solutions to shift from reactive support to proactive engineering-led operations.
Are you ready to trade your job for a journey? Become a FlyMate!
Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world.
What more do we need to truly be unstoppable? Perhaps, that is you!
Who we are:
Flywire is a global payments enablement and software company, founded a decade ago to solve high-stakes, high-value payments in education, using modern technology.
Today, we’ve digitized payments for more than 3,300+ global clients across education, healthcare, travel & B2B, covering more than 240 countries and territories and supporting over 140 currencies. And, we’re just getting started!
With over 1000+ global FlyMates, representing more than 40 nationalities, and in 14 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.
Flywire is looking for a strategic and technically grounded IT Operations Manager to lead our global IT Operations team and help shift it from reactive support to a proactive, engineering-led function.
***We are predominantly focused on hiring into our Valencia HQ, with office attendance a few times per week.***
You will bridge business needs and technical execution, manage team capacity and maintain excellence across our core SaaS stack while identifying opportunities to automate and apply AI-driven solutions. You will also own operational compliance and act as the primary liaison between IT Support and our specialised IT Cloud / CPE teams.
Key Responsibilities
Operational Excellence and Continuous Improvement
Analyse workflows and system behaviours to identify inefficiencies. Apply Lean principles to streamline and document scalable processes before introducing automation.
Strategy and AI Innovation
Shift the team’s focus from ticket resolution to system evolution. Lead research and implementation of AI / AIOps to automate recurring issues and improve internal self-service.
Operational Ownership of SaaS-as-Code
Partner with CPE to transition our core stack into a Terraform-managed environment. Lead IT Ops in operating these systems through code, moving away from manual console configuration.
Capacity and Project Management
Manage team bandwidth across Tier 3 operations and strategic projects, including M&A and tool consolidation, ensuring daily noise does not stall innovation.
Access Governance and Compliance
Own Access Recertification, User Access Reviews and IT audit requirements, including SOC2. Make compliance more streamlined and automated, rather than manually intensive.
Cross-Functional Leadership
Partner with IT Support to build useful automations and collaborate with IT Cloud / CPE on operational support for high-level infrastructure changes.
What We Are Looking For
Product Mindset
You analyse root causes, not just symptoms, and build scalable internal solutions. You understand how AI can improve modern IT operations.
Execution Focus
Strong Agile / Kanban skills to visualise capacity and prioritise high-impact work over busy work.
Collaborative Leader
Able to influence and collaborate with technical leads across CPE / Cloud, as well as non-technical stakeholders across HR, Finance and other functions.
Change Agent
Comfortable leading teams through technical transitions, including moving from manual console administration to SaaS-as-Code environments.
Basic Qualifications
Preferred Qualifications
We Offer:
Submit today and get started!
We are excited to get to know you! Throughout our process you can expect to meet with different FlyMates including the Hiring Manager, Peers on the team, the VP of the department, and a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your “go-to” person for any questions.
Flywire is an equal opportunity employer. With over 30 nationalities across 12 different offices, and diversity and inclusion at the core of our people agenda, we believe our FlyMates are our greatest asset, and we’re excited to watch our unique culture evolve with each new hire.
Flywire is an equal opportunity employer.
#LI-Hybrid
Manages direct material sourcing, vendor relationships, and procurement contracts across packaging categories to optimize cost, quality, and delivery for the organization.
The Manager, Direct Procurement role for GTI is responsible forpartnering with the Procurement, Brand, Marketing and Operationsteams and will lead the sourcing and procurement of direct materials to support the company’s needs. This role will be critical to ensure materials areprocured in the most cost and time efficient manner by evaluating contracts and vendors while driving reporting and tracking for assigned spend categories. This role will be accountable for driving profit enhancement through negotiations and enabling differentiated product sourcing solutions while maintainingquality and delivery to the business. This role will drive the continuous process of actualizing the best sourced material solutions to achieve organizational goals and efficiencies.
This is a hybrid role based in Chicago, IL with in office expectations 1-2 days per week.
#LI-HYBRID
The pay range is competitive and based on experience, qualifications, and/or location of the role. Positions may be eligible for a discretionary annual incentive program driven by organization and individual performance.
Green Thumb Pay Range
$100,000—$115,000 USD
Assists with medical records coordination, case documentation, and reimbursement workflows for genetic testing cases while supporting clinical billing and counseling teams.
The Clinical Reimbursement Assistant – Genetic Testing supports Natera’s Clinical Billing and Genetic Counseling teams by assisting with reimbursement workflows, obtaining medical records, medical record review, case review and coordination, and cross-functional projects.
This is an entry-level role designed for highly motivated individuals interested in healthcare operations, genetic testing, and reimbursement strategy. The Clinical Assistant works closely with Genetic Counselors and cross-functional billing teams to ensure cases are properly documented, organized, and prepared for insurance review.
This role is ideal for candidates with a background in biology, genetics, or life sciences who are detail-oriented, organized, and eager to grow within a healthcare environment.
Request and review medical records to identify relevant clinical information (e.g., personal and family history) to support genetic testing cases
Flag missing or incomplete documentation for follow-up
Assist with assembling documentation packets for prior authorization, claims, or appeals submission
Maintain accurate case documentation within internal systems
Send and track medical record requests
Monitor case pipelines to ensure required documentation is received
Update internal systems to reflect record status and next steps
Meet defined daily/weekly task metrics related to record requests and case movement
Support provider and patient outreach initiatives related to documentation or required forms
Assist with tracking outreach efforts and responses
Contribute to internal projects focused on operational improvement and workflow efficiency
Across all functions:
Collaborate with Genetic Counselors, Prior Authorization, Billing, and Appeals teams
Participate in team meetings and process improvement initiatives
Maintain accurate documentation and compliance with HIPAA/PHI standards
High School Diploma or equivalent
Bachelor’s degree in biology, genetics, life sciences, public health, or related field OR equivalent relevant experience
Strong attention to detail and organizational skills
Ability to read and interpret medical documentation
Comfort working in a data-driven, process-oriented environment
Academic background in genetics or healthcare-related discipline
Experience working with medical records, healthcare documentation, or insurance workflows
Familiarity with Salesforce and Google Workspace
Strong written and verbal communication skills
Ability to manage multiple cases and priorities simultaneously
High level of accuracy and attention to detail
Comfort learning new systems and workflows
Demonstrated initiative and willingness to learn
Ability to work independently in a remote environment
This role offers exposure to:
Genetic testing operations
Healthcare reimbursement strategy
Cross-functional billing workflows
Data tracking and operational process improvement
Natera promotes career growth, hands-on learning, and fully remote work opportunities. The Clinical Assistant I role provides direct exposure to genetic testing operations, reimbursement strategy, and cross-functional healthcare workflows. Many individuals in this role develop skills that prepare them for advanced positions within healthcare operations or for graduate-level programs such as genetic counseling, nursing, or medicine.
If you are an eager learner who thrives in a fast-paced, detail-oriented environment and are interested in building practical experience at the intersection of genetics and healthcare reimbursement, we encourage you to apply!
The pay range is listed and actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.
Austin, TX
$19.33—$25 USD
OUR OPPORTUNITY
Natera™ is a global leader in cell-free DNA (cfDNA) testing, dedicated to oncology, women’s health, and organ health. Our aim is to make personalized genetic testing and diagnostics part of the standard of care to protect health and enable earlier and more targeted interventions that lead to longer, healthier lives.
The Natera team consists of highly dedicated statisticians, geneticists, doctors, laboratory scientists, business professionals, software engineers and many other professionals from world-class institutions, who care deeply for our work and each other. When you join Natera, you’ll work hard and grow quickly. Working alongside the elite of the industry, you’ll be stretched and challenged, and take pride in being part of a company that is changing the landscape of genetic disease management.
WHAT WE OFFER
Competitive Benefits - Employee benefits include comprehensive medical, dental, vision, life and disability plans for eligible employees and their dependents. Additionally, Natera employees and their immediate families receive free testing in addition to fertility care benefits. Other benefits include pregnancy and baby bonding leave, 401k benefits, commuter benefits and much more. We also offer a generous employee referral program!
For more information, visit www.natera.com.
Natera is proud to be an Equal Opportunity Employer. We are committed to ensuring a diverse and inclusive workplace environment, and welcome people of different backgrounds, experiences, abilities and perspectives. Inclusive collaboration benefits our employees, our community and our patients, and is critical to our mission of changing the management of disease worldwide.
All qualified applicants are encouraged to apply, and will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, veteran status, disability or any other legally protected status. We also consider qualified applicants regardless of criminal histories, consistent with applicable laws.
If you are based in California, we encourage you to read this important information for California residents.
Link: https://www.natera.com/notice-of-data-collection-california-residents/
Please be advised that Natera will reach out to candidates with a @natera.com email domain ONLY. Email communications from all other domain names are not from Natera or its employees and are fraudulent. Natera does not request interviews via text messages and does not ask for personal information until a candidate has engaged with the company and has spoken to a recruiter and the hiring team. Natera takes cyber crimes seriously, and will collaborate with law enforcement authorities to prosecute any related cyber crimes.
For more information:
- BBB announcement on job scams
- FBI Cyber Crime resource page
Provides high-level administrative and organizational support to the CEO and executive leadership team, managing calendars, communications, meetings, and strategic initiative follow-through.
Manages schedules, coordinates meetings and travel, and handles operational logistics for senior technology executives across multiple time zones.
Provides administrative and operational support to the CEO and executive leadership team, managing calendars, communications, meetings, and strategic follow-ups.
Provides high-level administrative and operational support to the CEO and executive leadership team, managing calendars, meetings, communications, and strategic initiative follow-through.
Processes customs clearance documentation, manages import/export procedures, and coordinates with customs officials to ensure compliant and timely cargo processing at airport facilities.
